Administrator - Networks and Facilities

Networks & Facilities Administrator (Utilities / Power) 

Location: Sidcup, Bexley, Greater London 

Employment type: Full Time

Working Hours: (Monday to Friday) 

What’s in it for you… 

We believe in looking after our people, and it shows. When you join Ipsum, you’re not just taking a job — you’re starting a career with real support behind it.​  

25 days annual leave plus bank holidays  

Option to buy up to 5 additional holidays 

Group Personal Pension Plan 

Career development & progression with the opportunity to earn professional qualifications  

24/7 access to a virtual GP​ and Mental health support & counselling services​  

Cycle to Work scheme​  

Discount club - supermarkets, phone bills, gyms & more​!  

Life assurance cover​  

Long service recognition​  

Enhanced Maternity Pay 

Paid volunteering opportunities in your community​  

About the role… 

We have a fantastic opportunity to join our team in Sidcup as a Networks & Facilities Administrator. You will assist with a wide variety of tasks to support the smooth running of RJ Power Networks (part of the Ipsum Group). Working closely with the other department support functions, the role holder will need to be able to prioritise accordingly and work to deadlines whilst remaining flexible to deal with additional tasks as they arise.

This is a full-time permanent position based from our Sidcup office.

As a Networks & Facilities Administrator you will… 

• Main POC for the office, answering the phones, welcoming visitors and taking deliveries.
• Raising purchase orders, over head and project specific. This includes, returning oil samples for testing.
• Updating supplier information and ensuring compliance and raising all new business opportunities
• Maintaining spreadsheets and managing the shared Networks Inboxes, ensuring response times are within SLA’s
• Supporting the Fleet and Asset Coordinator with administrative requirements. Including hilti updates, calibrations and speeding tracking.
• Facilities / General Administration
• Monitor all welfare facilities and ensure all end of day tasks are completed and raising of all jobs, as per sales cycle structures, for all revenue streams
• Organising timesheets and weekly hours, checking job and task numbers
• Collate, review and edit all hand back documentation, meeting submission deadlines, in line with the hand back process - maintenance reports, project O&M manuals, completing PQQs and requests for information from clients.
• General housekeeping of all E-file structures and document control for audit and accreditation purposes and liaising with all departments to ensure smooth transitions from conception to completion of all works.

About you… 

General Administration Qualification with experience in using Microsoft Office, in particular Word and Excel

Proven experience in working within a busy office environment - ideally within a Power/ Utilities / Construction / or Engineering environment

Able to work well under pressure and respond to changing demands with experience in dealing with both internal and external customers and be able to work efficiently and to deadlines and prioritizing own workload.        

Good verbal and written communication skills with a flexible approach to undertake a range of different tasks within the working day.        

Problem solver with a positive approach    

Our commitment to Equal Opportunities... 

We’re proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we’re committed to building a diverse and inclusive workforce.  Before applying, please review our Privacy Policy to understand how we process your data in line with GDPR.  

Next steps... 

If you’re interested in this opportunity, please apply or reach out to the Talent Team for more info!